Five reasons why should choose a centralized access control system

Security is an important factor for every organization big or small. However, it is more so for large organizations, especially the ones that are spread across multiple locations. Managing security at each location is a high cost to the company. Large scale businesses require high security for their assets and premises. Investing in security personnel not only increases the cost but also leaves the security prone to loopholes and errors. After all, to err is human! But can large enterprises really afford such humane errors? No! Implementing strict access control measures hence, becomes inevitable for these organizations.

Today, with technological advancements are available highly efficient automated access control systems. These systems include high-end door locks and access control devices that can be installed at each entrance/exit in the premises. Fundamentally, a large organization can benefit more from implementing an access control system if they can monitor access across different areas, times and also users at each location. This can help them identify exactly what went wrong where and at what time. Furthermore, organizations can choose from having simple yet error prone RFID or Pin based access systems or biometric systems installed for implementing an access control system. Although, it goes without saying that biometric systems are far more reliable and efficient at ensuring security.

Up until now, we have discussed what kind of access control systems can be used for securing an organization’s premises. However, the next question that comes is how to manage access in a large organization spread across several acres of land or probably across multiple locations, spread across the globe. Earlier, when the currently available automated systems weren’t available, organizations had no choice but to opt for distributed management of each location, separately. The advent of automated systems made it easier for organizations in terms of providing them with the opportunity to manage access of every location centrally, from a single location.

Let us dig deep into how exactly a centralized door access control system can help secure organizational premises.

1. As we know, in every organization not all users would have access to all sections/areas in the premises. A centralized system makes it easier for users to access all their work and assets or areas through a single set of login credentials. Earlier, with a distributed access system in place, users had to have multiple sets of login credentials for every area/work/asset they were allowed to access. This juggle between multiple login credentials of course called for multiple passwords as well, which is prone to human errors such as forgetting them or mixing them. Hence, it becomes quite difficult for the users to keep track of every login credential allotted to them.
2. As there would be multiple login credentials for each user, the admin will also have to manage each of these separately, making it an arduous task. On the other hand, a centralized system requires a single login credential for each user, providing access to every work/asset/area they are allowed to access. Hence, the administrator is left with managing a single credential compared to the many, making it quite simple and easy process. Moreover, a single login credential also makes it easier for the admin personnel to modify access details of a user in case of promotion or him/her leaving the organization.
3. Furthermore, with a centralized system implemented, data of every user is stored on a central server. It is easily accessible for the admin personnel to check the data in case of any mishap. There will be data available of each user pertaining where all they have been within the premises, at what time and for how long.
4. One of the other major advantages of implementing a centralized access control system is integration with third party hardware such as Fire Alarm, Video Surveillance, etc. Integration with such third party systems further ensures security of the organizational premises.
5. Additionally, the automated systems available today have several beneficial features such as Anti-Pass Back, 2-Person Rule, First-In User, etc. Such features further help in ensuring that no unauthorized individual enters the premises and creates unnecessary mayhem.

To conclude, a centralized access system can provide an organization with complete security against miscreants and mishaps.

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